Video Production Project Manager

AH/Association Headquarters
Project Management

Association Headquarters is searching for a Video Production Project Manager.The Video Production Manager is responsible for overseeing the budget and logistical aspects of video production for Association Headquarters and client partners. This position reports to the Director of Digital Marketing and works closely with the video producer, clients, C-suite level executives, Boards of Directors, senior leaders, managers, AH staff, AH new business development, the MarCom team and vendors.

Essential Duties and Responsibilities

  • Work with the Director of Digital Marketing and Video Producer on day-to-day operations of the video department
  • Works with vendors/production companies to negotiate, set rate and plan for execution for video projects
  • Responsible for all project timelines, estimates, and budgets
  • Schedules project kick off meetings and production planning meetings with clients, team members and vendors
  • Develops and contributes to project proposals and agreements for client work
  • Organizes and coordinates details of video production logistics and develops production plans for vendors and production companies
  • Serves as liaison between video team and vendors
  • Responsible for maintenance, management, and recommendations for video equipment
  • Spearheads proposal and processes for purchasing new video production equipment
  • Manages schedule and maintains in-house video production studio and equipment inventory
  • Self-starter who works independently with minimal direction
  • Ensures compliance with client and AH brand standards
  • Be a role model for company values
  • Assesses onsite A/V needs and requirements prior to onsite filming
  • Determine, secure, and manage third-party assets and resources when needed, including photographers, additional equipment, and support personnel
  • Contributes and maintains rolodex of vendors to hire out projects as needed
  •  Understands workload capacities and recommends in house vs vendor projects
  • Arranges travel, equipment transportation and shoot schedules/call sheets for on-location shoots
  • Ability to manage numerous projects simultaneously and meet deadlines
  • Deliver high quality product on time and within budget
  • Identify best practices for video and evolve daily operations as necessary

This is not meant to be all-inclusive as other duties may be assigned.

Education, Experience and Required Proficiencies

  • Bachelor’s degree in film, TV production, digital media or related field
  • Minimum of 3 years related industry experience
  • Proficiency in Premiere/After Effects and video production processes
  • Excellent organization, planning, and communication skills
  • Experience covering live events, conferences, and trade shows
  • Effective interpersonal, oral and written communication skills
  • A positive, can-do attitude with a deep desire to constantly be looking to improve and innovate
  • Reel or website of relevant materials is required
  • Must be able to work extended hours beyond the typical business day, nights and weekends throughout the year, as required
  • Must be able to work out of AH Mount Laurel, NJ office

AH is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH — a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses on other custom solutions such as strategic planning, website builds, database integrations, accounting services, staff recruitment, credentialing management, public affairs and lobbying, and growing non-dues revenue. 

For more information, visit, connect with AH on Facebook on YouTube and follow @AHredchair on Twitter. 


Benefits include, but are not limited to:

  • Medical, Dental and Vision
  • Voluntary Life Insurance – Employee Paid
  • AFLAC available
  • Paid holidays and Paid Time Off (PTO) accrual, including Early Out Fridays during the summer months
  • 401k
  • Basic life insurance, short term and long term disability

Other Benefits of Working at AH:

  • Named Best Place to Work by Philadelphia Business Journal 7 Times – based on a survey conducted of our employees
  • Industry Leader – Most credentialed AMC, and the first AMC to be Customer Service Certified by the Customer Service Institute of America
  • Flex Schedules
  • On-site fitness center, open 24/7
  • Gym reimbursement program
  • Tuition reimbursement program
  • Training and Development opportunities