Sr. Marketing Project Manager

Visit Philadelphia
Project Management

The Marketing Project Manager (MPM) is responsible for planning, managing and executing
projects related to VISIT PHILADELPHIA’s marketing campaigns and initiatives—turning strategic
vision into reality. Because these projects are cross-departmental and cross-agency initiatives,
the MPM must have strong communication, planning and organizational skills, as well as the
ability to develop and maintain strong relationships with stakeholders. The MPM is a newly
created role, designed in response to the ever-evolving marketing industry. The MPM will help
ensure VISIT PHILADELPHIA is well positioned to take advantage of new channels, technology
and methods of production. The MPM reports to the Chief Marketing Officer.

The primary responsibilities of the position are as follows:
• Develop systems and processes to define workflow (timeline, budgeting, briefing
development, briefings, reviews, approvals, release); evolve systems based on
learnings and industry best practices
• Assist in the definition of project scopes and objectives ensuring feasibility —
resource availability, technology, budget, risk identification/mitigation
• Create and maintain comprehensive project documentation; manage projects via
project management software (
• Address questions and/or concerns throughout the project
• Develop timeline for all projects across the organization and drive progress through
tracking and scheduling
• Ensure that all projects are delivered on-time, within scope and within budget
• Motivate creative teams and manage relationship with and stakeholders
• Establish and maintain relationships with third party vendors as necessary
• Serve as a liaison between teams, stakeholders and vendors
• Ensures compliance with contractual, and company standards, specifications, and
best practices
• Obtain necessary approvals and signoffs from project team members
• Process project invoices
• Coordinate the legal review of all creative before release
• Work with the CMO and creative lead to source freelancers as needed, complete the
appropriate paperwork and on-board them per project
• Assist in creating presentations
• Coordinate and schedule project meetings
• Performs other related duties as assigned

• Proven working experience in project management (8+ years preferred)
• Excellent communication, written and verbal communication skills; Ability to deliver
clear, concise and accurate messages through all means
• Ability to establish priorities and objectives; to gather, categorize and readily retrieve
information in a timely manner
• Ability to make sound decisions as needed and the ability to direct and coordinate the
activities of others
• Ability to manage multiple projects at once from conception to completion
• Strong team player and willingness to contribute to department and company goals
• Understanding of the production process and experience managing productions (TV,
print, digital, radio, social media, etc.)
• Proficient in Microsoft Office Suite or related software (i.e. Excel, MS Word and
PowerPoint); project management software (
• PMP, PgMP, CAPM, and/or comparable project management certifications highly

Key Skills & Proficiencies
• Developing and Tracking Budgets
• Planning
• Project Management
• Process Improvement
• Staffing
• Coaching

Educational Requirements
• BA or BS degree in related field
• At least 8-10 years of related work experience preferred.

Please send a cover letter, resume, and salary requirements to:

VISIT PHILADELPHIA is an Equal Opportunity Employer that encourages candidates of all backgrounds
to apply. Thank you for your inter